Nelson Bay Netball
NELSON BAY NETBALL COMMITTEE 2017 / 2018
Rep Liaison Officer
PO Box 111 Salamander Bay 2317
Nelson Bay Netball Association and Nelson Bay Netball
All correspondence to be sent to firstname.lastname@example.org
Is responsible for upholding the aims and objectives of the Association, of Netball NSW and Netball Australia, and is to be invited to attend all meetings held by sub-committees.
2. Vice President
Shall: Assist the President, and undertake any special duties allocated by the President.
The Secretary shall:
a) keep minutes of meetings, in hard copy, in a folder or book, together with an electronically saved copy
b) conduct all correspondence
c) retain an annual record of results of competitions of the Association
d) present a report for the Annual Meeting
e) conduct all business as directed by the Association
f) supply all Committee members a list of names, addresses and contact details for other committee members
4. Assistant Secretary
Shall: Perform such duties as the Secretary may direct, and issue all notices required.
Shall be responsible for:
a) recording and controlling of all funds that may be established by the Association
b) receive all monies payable to the Association, and issue receipts within seven (7) days
c) bank all monies within seven (7) days of receipt
d) keep all necessary books of accounts, and produce these when required
e) pay all accounts passed for payment - a statement or invoice must accompany all cheques or online payments before being authorised by other signatories to the account. If an invoice or statement is not available, full details of such account must be produced to the treasurer.
f) issue accounts as required
6. Assistant Treasurer
a) Receive and bank money, record and pay accounts relative to the canteen account and Representative Account- a statement or invoice must accompany all cheques and online payments before being counter signed by other signatory. If an invoice or statement is not available, full details of such account must be produced to the Assistant Treasurer.
b) be responsible for the financial matters pertaining to the Representative program
c) in the event of an Assistant Treasurer not being appointed or available, the Treasurer will attend to such duties.
d) In the event of an Assistant Treasurer or Treasurer not being available, the President and Secretary will attend to such duties. If either are unavailable, then another Committee member will be appointed to attend to such duties
7. Umpires' Convenor
a) Chair all meetings conducted by the Umpire's Sub-Committee
b) submit a report to each Committee, General and Annual General Meetings
c) organise coaching and practical tests for umpires, and keep a record of all badges issued
d) allocate umpires where necessary, including Representative carnivals
e) ensure that all fines relating to failure to umpire are paid prior to playing another competition match.
f) where possible, hold at least one umpire’s coaching clinic for our members
g) provide to the Committee information on any upcoming umpiring courses or in-house umpiring clinics
8. Fixtures Convenor
a) chair all meetings conducted by the fixtures sub-committee
b) be responsible for the preparation of weekly and season fixtures on MyNetball
c) forward fixtures to the Publicity Officer for placement on the NBNA web, facebook and any other available means of contact
d) prepare fixtures for carnivals held at Nelson Bay Netball Association Inc.
e) prepare a report for presentation at General and Committee meetings
9. Senior Registrar/ Points Score Recorder
a) Confirm dates of competition with committee, including non- playing dates and finals series format.
b) Determine additional information required for registration process i.e. scoresheet format, proof of date of birth, team name, colours, information for registration gift packs
c) process all registrations submitted online through MyNetball, input Active Kids Voucher provided by members
d) Attend face to face registration dates set from year to year to assist members with online registration
e) Collate teams on MyNetball
f) calculate the accumulated points of all teams and provide these to the Fixtures Convenor
g) submit a report to the Committee with details of the teams in semi- finals, finals and grand finals and the results of those games
10. The Senior Registrar/Points Score recorder
Shall weekly ,where applicable:
a) accept senior registrations on any competition day during the season, abiding by the registration protocols of the Association.
b) remove from any team the name of those players who have been granted Association permission to de-register from a team
c) print scoresheets from MyNetball
d) be responsible for collection of senior score sheets on each playing day/night
e) where a team has played an non-financial person, allocate winning points to the non-offending team, regardless of win, draw or loss.
f) Attend face-to-face registration days/nights to assist players registering. Registering players must produce documentation as required by the association e.g medicare card, proof of age, credit card etc.
g) check all score sheets to ensure they meet with the Association requirements. Disputes appearing on score sheets are to be forwarded to the Judiciary Convenor within 48 hours if matter is unresolved.
If there is no Judiciary Convenor, the matter must be heard by a panel of committee members
h) Deduct 1 point for each umpire who fails to umpire
i) deduct 1 point for teams fielding unregistered player. 1 point deducted for each unregistered player, for each game played while unregistered
j) add 1 point for a team delegate who attends a General Meeting in its entirety or has permission from the chairperson to leave the meeting before the conclusion
k) add 1 point for each team delegate attending umpire's lectures/practical sessions (maximum of 2 points per team) if more than one delegate attends
l) place progressive points scores on notice board each week
11. Junior Registrar/ Points Score Recorder
a) accept all registrations submitted on dates set from year to year.
b) Place all junior teams into divisions of similar ability, in consultation with the grading committee
c) calculate the accumulated points of all teams and provide these to the Fixtures Convenor
d) Submit a report to the committee with details of the teams in semi- finals, finals and grand finals and the results of those games
The Junior Registrar/Points Score recorder shall weekly where applicable:
a) accept all junior registrations, abiding by the registration protocols of the Association. New players must produce documentation stating their date of birth
b) keep a record of the names of those players who have been granted Association permission to de-register from the team
c) be responsible for collection of junior score sheets on each playing day
d) check all score sheets to see that they meet with Association requirements
e) where a team has played an non-financial person, allocate winning points to the non offending team, regardless of a win, draw or loss.
f) weekly or fortnightly, check that all participating players are registered
g) check receipt book weekly for new registrations and ensure that the name is shown on the score sheet
h) accept additional players registered by a team, on any competition day during the season
i) deduct 1 point for each umpire who fails to umpire
j) deduct 1 point per player who plays in a match while not registered
k) add 1 point to each team who has a delegate in attendance for the full duration of General Meetings
l) add 1 point to each team delegate who attends umpire's lectures/practical sessions (maximum of 2 points per team) if more than one delegate attends
m) place progressive points score on Notice Board
n) keep record of point scores, grand final winners and losers and furnish secretary with same.
Disputes appearing on the score sheet to be forwarded to Judiciary Convenor within 48 hours if matter is not resolved. If there is no Judiciary Convenor, the matter must be heard by a panel of Committee members.
12. Publicity Officer
Collect information of interest and importance, and prepare it for all media or advertising and keep a record of same.
Have access to the Association camera to record special events
13. Coaches Convenor
a) chair all meetings of the Coaching Sub-Committee and present written minutes of such meetings . Minutes to be forwarded to the Secretary within 14 days of such meeting.
b) organise accreditation courses, coaching lectures and practical demonstrations and advise the Committee of such details
c) prepare a written report for presentations at Committee and General Meetings
d) ensure that a written report from each Representative coach has been submitted to the Secretary within 14 days of the conclusion of any Championship in which Nelson Bay Netball Association Inc. teams have participated.
e) Offer assistance to any coach who has requested assistance with coaching, or where any complaint has been received regarding the skills and/or experience of a coach
14. Property Officer
a) keep a list of all makes, models, serial numbers, price and date of purchase
b) keep a record of Representative uniforms, representative equipment and all other stock including canteen stock
c) be responsible for ordering all Association equipment
d) be responsible for yearly stock-take
e) be responsible for issuing and return of all keys
15. Junior Co-ordinator
a) ensure that the NetEd rules as adopted by Netball NSW and Netball Australia are abided by
b) accept and deal with any problems arising within junior competition
c) actively recruit junior players pre- season using all media available
d) Liaise with Junior Registrar to facilitate online registrations
e) Monitor progress of Netta players and assist with weekly planning activities
f) Support the program on Saturdays
g) ensure that all "end of season" details have been attended to ie.
i. return of Perpetual Trophies
ii. preparation of "Certificate of Participation" for all players as adopted by Nelson Bay Netball Association Inc.
iii. arrangement of Junior Presentation function
16. Representative Convenor
a) choose a Representative sub-committee (at least three people)
b) arrange Representative trial dates
c) liaise with Publicity Officer for advertising of trial dates and other representative information to be published
d) arrange selection panel for trials
e) enter Representative teams in carnivals
f) enter teams in State, State Age Championships and Regional League
g) liaise with Umpire's Convenor regarding placement of umpires for Representative trials, Representative carnivals and Championships
h) collect and file Representative team reports at the end of the Representative season
i) give the Manager of each Representative team the appropriate forms to be signed and returned by players/guardians
j) delegate any of the above duties to Representative sub-committee members
k) present to the Committee a list of inclusions in the levy imposed on all Representative players
l) present to the Secretary, minutes of any Representative Sub Committee meetings, within 10 days of such meeting.
17. Grounds Manager
i. Inspect the courts regularly, to establish whether they are fit for competition matches.
ii. Notify, or make arrangements to have Port Stephens Council notified regarding faulty goal posts, drainage issues, any problems relating to toilet facilities, and any other problems relating to the surrounds of the netball courts.
18. Net Set Go Coordinator
a) ensure that the Association has all equipment necessary for the conduct of the activities
b) Where possible, adopt the NetSetGo guidelines developed by Netball NSW
c) organise and structure each weekly session for the enjoyment and promotion of the sport
19. Sub Committees
i. Persons elected to sub-committees are not required to attend committee meetings, but come under the direct jurisdiction of their respective Convenor. To all these committees, the President, the Secretary and Treasurer and Life Members are invited to attend.
ii. All sub committees have power to invite others to join the committee
iii. All persons serving on committees are required to do office duties as rostered
Where a sub -committee meeting has taken place, minutes of such meetings are to be forwarded to the Secretary within 10 days of such meetings. All minutes shall be filed in hard copy in the clubroom and saved electronically.
A. Umpire's Sub-Committee – at least three members
a) members of this sub-committee must be holders of at least a NSW practical “C” umpire’s badge together with a current theory pass in the Umpire’s exam
b) such duties of this sub-committee shall include assisting with lectures and practical badging of aspiring umpires
B. Judiciary Sub-Committee - at least three members
i. Shall attend to all unresolved complaints, special requests and disputes, relating to the game of netball
ii. Shall be convened at the request of The President or a committee member within whose jurisdiction the complaint falls.
C. Canteen sub-committee – at least three members
a) be responsible for the staffing of the canteen on competition days as per roster, on carnival days and other special occasions
b) Canteen Supervisor to be elected at the Annual General Meeting, and ensure adequate stock is purchased for Saturday competition and special functions
c) Canteen Supervisor to be responsible for organising the canteen committee as per roster
D. Grading sub-committee
a) Finalist or Grand Finalist teams re-entering the competition in the following year with five or more players from that team, should be upgraded where possible
b) grading matches may be held at the start of the season
c) teams will not be graded with less than five (5) players
d) any appeal regarding grades allocated, must be lodged within 48 hours of publishing gradings. Decision regarding that appeal will be made by the Grading Sub-Committee not more than seven (7) days later
19. Member Protection Information Officer
This is a person who has completed the online and face-to-face components of the course. They will make themselves available for meetings relating to any member of our association.
Any meetings with the MPIO and a member of the Association will be private and confidential, with the person /people involved being invited to have a support person in attendance.
20. Association Team Members (ATM’s)
These are members of the association who wish to assist in administering the sport and who do not wish to be a member of the committee. Duties would include, but not limited to the following:
* assist with setting up and closing down of game day requirements
* assist in the clubroom
* assist in the canteen or BBQ
* assist any committee member if required
* assist in the promotion of the sport and association members
Minutes – where minutes are referred to, minutes must include the following:
* Date and time of the meeting
* Names of those in attendance
* Item for discussion
* Name of person who moved the proposal (motion)
* Name of the person who seconded the proposal
* Vote to accept or reject the proposal
* Result of the vote i.e. carried or rejected
* If the proposal is accepted, it becomes the resolution
* Time of close of the meeting